Question: What Is The Best Way To Organize Medical Records?

What methods would you use to destroy medical records?

Common destruction methods are:Burning, shredding, pulping, and pulverizing for paper records.Pulverizing for microfilm or microfiche, laser discs, document imaging applications.Magnetic degaussing for computerized data.Shredding or cutting for DVDs.Demagnetizing magnetic tapes..

How many years of medical records should you keep?

In California, where no statutory requirement exists, the California Medical Association concluded that, while a retention period of at least 10 years may be sufficient, all medical records should be retained indefinitely or, in the alternative, for 25 years.

How do you kill Phi?

In order to protect patient privacy, PHI in paper records may be disposed of by “shredding, burning, pulping, or pulverizing the records so that the PHI is unreadable or undecipherable and cannot be reconstructed,” as the U.S. Department of Health & Human Services details.

How do you destroy records?

Overwriting – A more effective method of destroying electronic records is to use software that overwrites the records multiple times (up to 10 times) with strings of “1’s” and “0’s”. This makes the possibility that the records can be recovered much more remote than simply hitting the delete key.

Why should medical records be kept indefinitely?

When hospitals retain information indefinitely, they run the risk of exposing personal health and other information over an extended period of time, she says. Hospitals must ensure they can maintain the integrity of the record over a potentially long period of time, Fox says.

Who is the owner of a health record?

§ 27.12: Medical records are considered the property of the hospital. S.C. Code Ann. § 44-115-20: A physician is the owner of medical records that were made in treating a patient that are in his or her possession, as well as the owner of records transferred to him or her concerning prior treatment of the patient.

What kind of medical records should I keep?

Keep these records at the ready. A personal health history (conditions, how they’re being treated and how well they’re controlled, as well as important past information such as surgeries, accidents and hospitalizations) Doctor visit summaries and notes. Hospital discharge summaries.

How do you keep good medical records?

Principles of Good Record KeepingBe factual, consistent and accurate;Be updated as soon as possible after any recordable event;Provide current information on the care and condition of the patient;Be documented clearly in such a way that the text cannot be erased;More items…•

What happens to medical records after 7 years?

California N/A(1) Adult patients 7 years following discharge of the patient. 7 years following discharge or 1 year after the patient reaches the age of 18 (i.e., until patient turns 19) whichever is longer. Cal. … Colorado N/A(1) Adult patients 10 years after the most recent patient care usage.

Are medical records destroyed?

HIPAA regulations are very clear about when medical records should be destroyed and what kinds of medical records must be destroyed. … According to HIPAA, medical records must be kept for either: Six years from their creation; or. Six years from their last use.

How often do you need to reference a record in the active use stage?

Active records are documents which are still actively being used by an office. They are usually referenced on a daily or monthly basis. Often times, if in paper, these records will be located in a handy place within the office since they are used frequently.